Module: eSourcing

Less pain, more efficiency, visibility and savings

Strategic sourcing can be highly complex, labor intensive and time consuming, if done well. If you’re overwhelmed or frustrated while managing RFPs, or building analysis spreadsheets, developing award scenarios or simply keeping track of it all, EC Sourcing may be able to help. Once you try FlexRFP™, you’ll never go back to email based excel or word sourcing again!

RFP Solutions

The FlexRFP™ Sourcing tool, which is our RFP management software, is a highly efficient, cutting-edge approach to traditional Strategic eSourcing. It is a collaborative, Internet based Sarbanes Oxley Compliant e-sourcing solution that allows for an organized, structured and repeatable process.

 

FlexRFP™ Sourcing at a Glance:

  • A simple yet robust solution
  • Offers comprehensive bid template possibilities:
    • TCO, formulas, etc.
    • Bid templates can be in any format and can vary by event
    • If/then statements
  • Allows for quick “3 bids and a buy” quotes – setup and launch in 5 minutes or less.
  • Offers a full questionnaire / survey ability with optional score carding
  • Features numerous template possibilities for rapid and efficient re-use
  • Gives you various supplier bid input controls; only receive content you want
  • Program is Excel-friendly – Upload / download thousands of items from hundreds of suppliers, etc.
  • Dynamic Invitation – automatically invite suppliers based on approvals on any data element (i.e. category, manufacturer # or zip code) and then show or hide items based on those approvals
  • Features soft and live auctions
  • Feature rich specification management
  • Offers client configured supplier and project tagging, enabling you to group information in ways that are meaningful to you, such as ‘show me all minority owned enterprises in Northern California,’ etc.
  • Allows supplier self-serve registration

FlexRFP™ Sourcing Software Benefits:

  1. Hard dollar savings on an average of 18%
  2. Process Efficiency and Time Savings of 40-60%; cut project cycle times in half
  3. Process transparency
  4. Full audit and archival capabilities for SOX compliance and re-use purposes
  5. Greatly improved data collection and analysis capabilities
  6. Collaborative communications and document exchange
  7. Proactive project status monitoring and notification
  8. Familiar Microsoft Excel® like functionality on the Internet
  9. Better visibility into sourcing progress and outcomes
  10. Soft Auction™ functionality – auction benefits without doing an auction

eRFx / eSourcing puts an end to:

  • Impossible–to–find sourcing data you’ve used previously
  • Internal audits that are painful because of lack of documentation
  • Categories that do not get sourced at all

FlexQ2S™

FlexQ2S™ (Quote to Specification) is ideal if you’re moving away from in-house production and toward contracting with offshore suppliers. The sourcing effort required in this case requires different functionality.

Instead of annual or multi-year contract negotiations across the marketplace of suppliers, there is now a large volume of quote requests that are sent to a known audience of trustworthy suppliers on a frequent basis

Unlike traditional sourcing, the item specifications may not be known beforehand and can be provided by the suppliers as part of their proposal. From these proposals a specification document must then be generated for accurate ordering and production – which can also change over time.

FlexQ2S™ is a collaborative, Internet based platform that:

  • Establishes a structured and consistent process that prevents incomplete quotes and specifications
  • Improves the communication and clarity of quote requests and specification changes
  • Allows visibility to historical item use, cost and vendors
  • Streamlines processes and eliminates duplicate work necessitated by re-inputing information
  • Reduces costly mistakes due to changes in specifications

FlexQ2S™ makes accessing important data easy and convenient!

eSourcing Module Screen Shots:

RFP Due Dates Are Closer Than They Appear

Are RFP due dates always sneaking up on you? Have you been put in an embarrassing position because you couldn’t meet the timetable of senior management or your supervisor? Most eSourcing platforms are designed to only handle certain types of events. Maybe that is why...

How One Major Metropolitan School District is Driving Efficiency in Procurement

One major metropolitan school district has achieved dramatic efficiency gains and gained control over critical spend categories in the past year. For years the district was saddled with an antiquated manual system to solicit, analyze and award bids for goods and...

Are Your Purchasing and Budgeting Systems Encouraging Rogue Spend?

Rogue spend is often a sign that there are bigger issues in purchasing and budgeting that aren’t being addressed. Let me outline a couple of recent stories that were shared with me to illustrate some underlying issues. A company was opening a new facility....

Needs Assessment Outline for Procurement and Supply Chain Professionals

If you are considering new tools for your procurement team to manage procurement and supply chain functions, this assessment should be a good starting point. Over the Labor Day weekend, I was finally tackling some home maintenance projects I had been avoiding. One...

Dashboards – Exit Procurement Chaos and Enter Strategic Management

I often hear from CPOs that their staff is in chaos and struggling to meet daily challenges. Strategic management is only a dream. Feeling overwhelmed and underappreciated seems to be the norm in procurement. What if you could see the status of every project on your...

Feedback:

We selected EC Sourcing to facilitate our purchased services and capital equipment bidding processes. Since implementation over 4 years ago,we’ve had great success using the solution to generate savings and leverage the automated web-based platform to increase visibility and cross functional team participation, improve bid process cycle time and overall organization to provide a more formal straightforward bidding process. We have found the solution to be easy for all parties with high vendor participation. We have used the solution to negotiate small buys and extremely large capital purchases with success on all levels. Lastly, EC Sourcing Group has provided a high level of support both on technical matters and strategic sourcing strategy.

Ken Macon

Catholic Health Care Partners

Your software is great! I have been involved in many of these (e-Sourcing negotiations) and in fact just finished one last week for Schering Plough. Your software is much less complicated and more user-friendly than any of the other ones I have used.

Jean Labanowski

Global Computer Supplies

Schedule a Demo

Schedule a demo to see how we can help streamline your sourcing process, reduce spend and deliver measurable savings.