Module: eSourcing

More Efficiency, Transparency and Savings

Sourcing can be highly complex, labor intensive and time consuming. If you’re spending too much time on RFP management, bid analysis spreadsheets, or the myriad of other tasks associated with sourcing, look to EC Sourcing for your strategic sourcing solution. eRFx/eSourcing makes email based excel or word sourcing a thing of the past!

RFP Solutions

The FlexRFP™ Sourcing tool, which is our RFP management software, is a highly efficient, cutting-edge approach to traditional Strategic eSourcing. It is a collaborative, Internet based Sarbanes Oxley Compliant e-sourcing solution that allows for an organized, structured and repeatable process.

 

FlexRFP™ Sourcing at a Glance:

  • A simple yet robust solution
  • Offers comprehensive bid template possibilities:
    • TCO, formulas, etc.
    • Bid templates can be in any format and can vary by event
    • If/then statements
  • Allows for quick “3 bids and a buy” quotes – setup and launch in 5 minutes or less.
  • Offers a full questionnaire / survey ability with optional score carding
  • Features numerous template possibilities for rapid and efficient re-use
  • Gives you various supplier bid input controls; only receive content you want
  • Program is Excel-friendly – Upload / download thousands of items from hundreds of suppliers, etc.
  • Dynamic Invitation – automatically invite suppliers based on approvals on any data element (i.e. category, manufacturer # or zip code) and then show or hide items based on those approvals
  • Features soft and live auctions
  • Feature rich specification management
  • Offers client configured supplier and project tagging, enabling you to group information in ways that are meaningful to you, such as ‘show me all minority owned enterprises in Northern California,’ etc.
  • Allows supplier self-serve registration

FlexRFP™ Sourcing Software Benefits:

  1. Hard dollar savings on an average of 18%
  2. Process Efficiency and Time Savings of 40-60%; cut project cycle times in half
  3. Process transparency
  4. Full audit and archival capabilities for SOX compliance and re-use purposes
  5. Greatly improved data collection and analysis capabilities
  6. Collaborative communications and document exchange
  7. Proactive project status monitoring and notification
  8. Familiar Microsoft Excel® like functionality on the Internet
  9. Better visibility into sourcing progress and outcomes
  10. Soft Auction™ functionality – auction benefits without doing an auction

eRFx / eSourcing puts an end to:

  • Impossible–to–find sourcing data you’ve used previously
  • Internal audits that are painful because of lack of documentation
  • Categories that do not get sourced at all

FlexQ2S™

FlexQ2S™ (Quote to Specification) is ideal if you’re moving away from in-house production and toward contracting with offshore suppliers. The sourcing effort required in this case requires different functionality.

Instead of annual or multi-year contract negotiations across the marketplace of suppliers, there is now a large volume of quote requests that are sent to a known audience of trustworthy suppliers on a frequent basis

Unlike traditional sourcing, the item specifications may not be known beforehand and can be provided by the suppliers as part of their proposal. From these proposals a specification document must then be generated for accurate ordering and production – which can also change over time.

FlexQ2S™ is a collaborative, Internet based platform that:

  • Establishes a structured and consistent process that prevents incomplete quotes and specifications
  • Improves the communication and clarity of quote requests and specification changes
  • Allows visibility to historical item use, cost and vendors
  • Streamlines processes and eliminates duplicate work necessitated by re-inputing information
  • Reduces costly mistakes due to changes in specifications

FlexQ2S™ makes accessing important data easy and convenient!

eSourcing Module Screen Shots:

Do You Really Need an eSourcing Platform?

Does every organization need an eSourcing platform? Perhaps a better question would be: “What benefits could an eSourcing platform deliver for your organization?” Prospective clients that contact me know what pain they are in and the challenges they face daily. They...

Have Acquisitions Created Chaos in Your Procurement Group?

Growing via acquisition is a common strategic strategy but this often creates chaos in procurement. A key decision during the acquisitions process is determining which systems will be integrated. In many organizations, financial and human resources are integrated...

Has the Time Run Out on Your eSourcing Process?

Does it feel like you have run out of time to run even simple eSourcing events? Procurement professionals tell me that time is the one thing they need more of. Most tell me that they feel overwhelmed by the pressure and have an uneasy feeling in their stomachs almost...

What Are the Most Important Factors in Choosing a Sourcing Solution?

What factors do you think are most important in selecting a sourcing solution? Choosing a sourcing solution can be an overwhelming task especially if your company currently relies on offline tools or an in-house system currently. Let me start by offering some...

Does Your eSourcing Platform Work with All of Your Spend Categories and Events?

How well does your eSoucing platform work with all spend categories and events? Can your platform manage an event with 5 line items as easily as it does with 500 line items? Does it work effortlessly with all spend categories? On a weekly basis I speak with companies...

Feedback:

We selected EC Sourcing to facilitate our purchased services and capital equipment bidding processes. Since implementation over 4 years ago,we’ve had great success using the solution to generate savings and leverage the automated web-based platform to increase visibility and cross functional team participation, improve bid process cycle time and overall organization to provide a more formal straightforward bidding process. We have found the solution to be easy for all parties with high vendor participation. We have used the solution to negotiate small buys and extremely large capital purchases with success on all levels. Lastly, EC Sourcing Group has provided a high level of support both on technical matters and strategic sourcing strategy.

Ken Macon

Catholic Health Care Partners

Your software is great! I have been involved in many of these (e-Sourcing negotiations) and in fact just finished one last week for Schering Plough. Your software is much less complicated and more user-friendly than any of the other ones I have used.

Jean Labanowski

Global Computer Supplies

Schedule a Demo

Schedule a demo to see how we can help streamline your sourcing process, reduce spend and deliver measurable savings.