Module: eSourcing

More Efficiency, Transparency and Savings

Sourcing can be highly complex, labor intensive and time consuming. If you’re spending too much time on RFP management, bid analysis spreadsheets, or the myriad of other tasks associated with sourcing, look to EC Sourcing for your strategic sourcing solution. eRFx/eSourcing makes email based excel or word sourcing a thing of the past!

RFP Solutions

The FlexRFP™ Sourcing tool, which is our RFP management software, is a highly efficient, cutting-edge approach to traditional Strategic eSourcing. It is a collaborative, Internet based Sarbanes Oxley Compliant e-sourcing solution that allows for an organized, structured and repeatable process.

 

FlexRFP™ Sourcing at a Glance:

  • A simple yet robust solution
  • Offers comprehensive bid template possibilities:
    • TCO, formulas, etc.
    • Bid templates can be in any format and can vary by event
    • If/then statements
  • Allows for quick “3 bids and a buy” quotes – setup and launch in 5 minutes or less.
  • Offers a full questionnaire / survey ability with optional score carding
  • Features numerous template possibilities for rapid and efficient re-use
  • Gives you various supplier bid input controls; only receive content you want
  • Program is Excel-friendly – Upload / download thousands of items from hundreds of suppliers, etc.
  • Dynamic Invitation – automatically invite suppliers based on approvals on any data element (i.e. category, manufacturer # or zip code) and then show or hide items based on those approvals
  • Features soft and live auctions
  • Feature rich specification management
  • Offers client configured supplier and project tagging, enabling you to group information in ways that are meaningful to you, such as ‘show me all minority owned enterprises in Northern California,’ etc.
  • Allows supplier self-serve registration

FlexRFP™ Sourcing Software Benefits:

  1. Hard dollar savings on an average of 18%
  2. Process Efficiency and Time Savings of 40-60%; cut project cycle times in half
  3. Process transparency
  4. Full audit and archival capabilities for SOX compliance and re-use purposes
  5. Greatly improved data collection and analysis capabilities
  6. Collaborative communications and document exchange
  7. Proactive project status monitoring and notification
  8. Familiar Microsoft Excel® like functionality on the Internet
  9. Better visibility into sourcing progress and outcomes
  10. Soft Auction™ functionality – auction benefits without doing an auction

eRFx / eSourcing puts an end to:

  • Impossible–to–find sourcing data you’ve used previously
  • Internal audits that are painful because of lack of documentation
  • Categories that do not get sourced at all

FlexQ2S™

FlexQ2S™ (Quote to Specification) is ideal if you’re moving away from in-house production and toward contracting with offshore suppliers. The sourcing effort required in this case requires different functionality.

Instead of annual or multi-year contract negotiations across the marketplace of suppliers, there is now a large volume of quote requests that are sent to a known audience of trustworthy suppliers on a frequent basis

Unlike traditional sourcing, the item specifications may not be known beforehand and can be provided by the suppliers as part of their proposal. From these proposals a specification document must then be generated for accurate ordering and production – which can also change over time.

FlexQ2S™ is a collaborative, Internet based platform that:

  • Establishes a structured and consistent process that prevents incomplete quotes and specifications
  • Improves the communication and clarity of quote requests and specification changes
  • Allows visibility to historical item use, cost and vendors
  • Streamlines processes and eliminates duplicate work necessitated by re-inputing information
  • Reduces costly mistakes due to changes in specifications

FlexQ2S™ makes accessing important data easy and convenient!

eSourcing Module Screen Shots:

Dashboards – Exit Procurement Chaos and Enter Strategic Management

I often hear from CPOs that their staff is in chaos and struggling to meet daily challenges. Strategic management is only a dream. Feeling overwhelmed and underappreciated seems to be the norm in procurement. What if you could see the status of every project on your...

Does Your eSourcing Platform Fit the Needs of Power and Casual Users?

How well your eSourcing platform works with power and casual users impacts the productivity gains and cost savings achieved. If you want to know how well your tool works, review the individual RFP summary reports. If most reports are in Excel that should tell you that...

Procurement Challenges Checklist – Are You Moving Forward or Treading Water?

This week I offer the most common challenges that are shared with me by procurement professionals. Most folks that contact me are: Grappling with a system that is difficult to use and utilization is very low Seeking to eliminate offline tools that no longer support...

Don’t Purchase Software to Automate Your Procurement Efforts

I wouldn’t recommend purchasing a software platform for your procurement team. You may be wondering why I would make this recommendation since I am in the software business. Let me share some of the issues I have encountered with prospective clients and clients who...

Are Manual Processes Sabotaging Your Efforts to Reach Procurement Savings Goals?

How much easier would it be to reach your procurement savings goals if your systems worked for you instead of holding you back? Last week I provided some food for thought on this same subject. I offered 12 benefits your company could realize for your consideration....

Feedback:

We selected EC Sourcing to facilitate our purchased services and capital equipment bidding processes. Since implementation over 4 years ago,we’ve had great success using the solution to generate savings and leverage the automated web-based platform to increase visibility and cross functional team participation, improve bid process cycle time and overall organization to provide a more formal straightforward bidding process. We have found the solution to be easy for all parties with high vendor participation. We have used the solution to negotiate small buys and extremely large capital purchases with success on all levels. Lastly, EC Sourcing Group has provided a high level of support both on technical matters and strategic sourcing strategy.

Ken Macon

Catholic Health Care Partners

Your software is great! I have been involved in many of these (e-Sourcing negotiations) and in fact just finished one last week for Schering Plough. Your software is much less complicated and more user-friendly than any of the other ones I have used.

Jean Labanowski

Global Computer Supplies

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