Module: eSourcing

More Efficiency, Transparency and Savings

Sourcing can be highly complex, labor intensive and time consuming. If you’re spending too much time on RFP management, bid analysis spreadsheets, or the myriad of other tasks associated with sourcing, look to EC Sourcing for your strategic sourcing solution. eRFx/eSourcing makes email based excel or word sourcing a thing of the past!

RFP Solutions

The FlexRFP™ Sourcing tool, which is our RFP management software, is a highly efficient, cutting-edge approach to traditional Strategic eSourcing. It is a collaborative, Internet based Sarbanes Oxley Compliant e-sourcing solution that allows for an organized, structured and repeatable process.

 

FlexRFP™ Sourcing at a Glance:

  • A simple yet robust solution
  • Offers comprehensive bid template possibilities:
    • TCO, formulas, etc.
    • Bid templates can be in any format and can vary by event
    • If/then statements
  • Allows for quick “3 bids and a buy” quotes – setup and launch in 5 minutes or less.
  • Offers a full questionnaire / survey ability with optional score carding
  • Features numerous template possibilities for rapid and efficient re-use
  • Gives you various supplier bid input controls; only receive content you want
  • Program is Excel-friendly – Upload / download thousands of items from hundreds of suppliers, etc.
  • Dynamic Invitation – automatically invite suppliers based on approvals on any data element (i.e. category, manufacturer # or zip code) and then show or hide items based on those approvals
  • Features soft and live auctions
  • Feature rich specification management
  • Offers client configured supplier and project tagging, enabling you to group information in ways that are meaningful to you, such as ‘show me all minority owned enterprises in Northern California,’ etc.
  • Allows supplier self-serve registration

FlexRFP™ Sourcing Software Benefits:

  1. Hard dollar savings on an average of 18%
  2. Process Efficiency and Time Savings of 40-60%; cut project cycle times in half
  3. Process transparency
  4. Full audit and archival capabilities for SOX compliance and re-use purposes
  5. Greatly improved data collection and analysis capabilities
  6. Collaborative communications and document exchange
  7. Proactive project status monitoring and notification
  8. Familiar Microsoft Excel® like functionality on the Internet
  9. Better visibility into sourcing progress and outcomes
  10. Soft Auction™ functionality – auction benefits without doing an auction

eRFx / eSourcing puts an end to:

  • Impossible–to–find sourcing data you’ve used previously
  • Internal audits that are painful because of lack of documentation
  • Categories that do not get sourced at all

FlexQ2S™

FlexQ2S™ (Quote to Specification) is ideal if you’re moving away from in-house production and toward contracting with offshore suppliers. The sourcing effort required in this case requires different functionality.

Instead of annual or multi-year contract negotiations across the marketplace of suppliers, there is now a large volume of quote requests that are sent to a known audience of trustworthy suppliers on a frequent basis

Unlike traditional sourcing, the item specifications may not be known beforehand and can be provided by the suppliers as part of their proposal. From these proposals a specification document must then be generated for accurate ordering and production – which can also change over time.

FlexQ2S™ is a collaborative, Internet based platform that:

  • Establishes a structured and consistent process that prevents incomplete quotes and specifications
  • Improves the communication and clarity of quote requests and specification changes
  • Allows visibility to historical item use, cost and vendors
  • Streamlines processes and eliminates duplicate work necessitated by re-inputing information
  • Reduces costly mistakes due to changes in specifications

FlexQ2S™ makes accessing important data easy and convenient!

eSourcing Module Screen Shots:

Are Manual Processes Sabotaging Your Efforts to Reach Procurement Savings Goals?

How much easier would it be to reach your procurement savings goals if your systems worked for you instead of holding you back? Last week I provided some food for thought on this same subject. I offered 12 benefits your company could realize for your consideration....

12 Benefits Your Company Can Realize by Automating Manual Processes in Procurement

There is a long list of benefits that your company can realize by automating manual processes in procurement. The 12 I will share are based on conversations with CPOs. They are the most frequently mentioned pain points they want to eliminate. Some examples include:...

Are You Closer to Your Procurement Goals or Further Away?

Are you closer to the goals you set for this year or further away? Most people set annual goals and if you are one of them, now may be a good time to check your progress. Here are five that clients have shared with me: Increase the efficiency and effectiveness of the...

Are You Afraid that Stakeholders Will Think You Are a Dummy if You Ask Too Many Questions?

If you want stakeholders to buy in to your procurement process you may need to ask some “dumb” questions. Why would I recommend this approach? Because it works. Think about the new products and services that have changed our lives in the last 10 years? Uber was...

Internal Marketing of Your New Procurement Platform

How much time should you put into the internal marketing of a new procurement platform or tool? Based on my experience, it is probably a lot more than you have in your plan. The process to select a new procurement platform can be long and challenging. I hope you have...

Feedback:

We selected EC Sourcing to facilitate our purchased services and capital equipment bidding processes. Since implementation over 4 years ago,we’ve had great success using the solution to generate savings and leverage the automated web-based platform to increase visibility and cross functional team participation, improve bid process cycle time and overall organization to provide a more formal straightforward bidding process. We have found the solution to be easy for all parties with high vendor participation. We have used the solution to negotiate small buys and extremely large capital purchases with success on all levels. Lastly, EC Sourcing Group has provided a high level of support both on technical matters and strategic sourcing strategy.

Ken Macon

Catholic Health Care Partners

Your software is great! I have been involved in many of these (e-Sourcing negotiations) and in fact just finished one last week for Schering Plough. Your software is much less complicated and more user-friendly than any of the other ones I have used.

Jean Labanowski

Global Computer Supplies

Schedule a Demo

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