Procurement Management Process Solution

Your procurement organization likely has a host of processes or workflows that it’s involved with. From those within strategic sourcing, to category management, supplier management, contracting, supplier management, and others. These processes can be challenging to handle via just email. Not to mention that email intrusion is also one of the leading cyber security threats to confidential data and information.

Using an outdated system for the procurement management process can slow you down, leading to loss of efficiency, and ultimately, unhappy customers. No system at all can lead you to relying solely on email. From a risk management perspective, email intrusion is one of the leading cyber security threats to maintaining confidential and proprietary data.

Highlighted below are five common questions and areas we see procurement most frequently by leveraging workflows on:

Specifications – What items or actions do you require for the project?
Selections – How are decisions made? Can that process be digitized?
Contracting – Is there opportunity to automate your process and approvals?
Control – How is procurement able to keep control of processes and policies in place across the organization?
Measurement – How do you assess the effectiveness of the process and ensure correct documents are routed appropriately?

Workflow solutions for & by practitioners like you

Our teams have experience in the RFP trenches and partner with sourcing leaders to accelerate the impact of digital & procurement transformation initiatives – all while improving results and supplier performance

Meet Our Team

Client Results

Improving sourcing results, supplier engagement, and procurement ROI with client-driven enhancements

Excel-friendly upload/download the majority of project content

Numerous types and unlimited template possibilities for rapid and efficient re-use

Supplier input controls – receive desired content in preferred formats

Open API allows for turn-key integration with all other data systems

Automated reminders to ensure suppliers stay on track

Rich specification management – upload thousands in just a single zip file

Optional gating for confidentiality & managing Ts and Cs up front

Artificial Intelligence (AI) & Machine Learning (Text Analysis & Navigation)

Solutions that help procurement & sourcing teams…

Expand value rapidly to new departments and categories

Shorten traditional RFx & sourcing cycle times by 40-60%

Drive average annual savings improvements of 15-30%

Generate actionable insights & transfer more knowledge

Increase influence & spend under management by 20-40%

Align more effectively & securely across data systems & stakeholders

Discover how leading procurement organizations leverage our solutions and team as an extension of their own to optimize value & results

Case Studies

EC Workflow is our procurement process and project management module. This module provides an opportunity to rapidly digitize and automate current processes via a central location that all stakeholders can access. How many emails or calls do you receive asking for an update on this RFP or that contract, or when will that supplier be onboarded?

Our solutions comply with industry best practices in terms of data security, regulatory compliance, and SaaS-specific deployments for Global Supply Chain, Sourcing, Procurement, Purchasing, and Finance professionals across virtually all industry segments.

RECENT SOLUTION BENCHMARKS

Experience dynamic technology that helps put an end to…

Impossible–to–find project data you’ve used previously

Internal audits that are painful because of lack of documentation

High costs due to data integrity & integration challenges

Stakeholder & supplier frustration with the tools or process

Would digitizing and automating your current process be helpful?

EC Workflow is very flexible, so adding new steps or new approvals can be completed in under an hour by an admin user. This includes procurement intake, routing contracts for approval, performing pre-RFP tasks or approvals, post-RFP (or pre-contract) approvals and just about anything else that occurs in your procurement management process today.

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Testimonial

"We monitor the market and evaluate other options on a regular basis but we still have not found a product that is this easy to use ‐ so we stay!"

CLIENT TITLE	INDUSTRY	RELATIONSHIP
PROCUREMENT LEADER	MANUFACTURING & DISTRIBUTION	CLIENT PARTNER

CLIENT TITLE

PROCUREMENT LEADER

INDUSTRY

MANUFACTURING & DISTRIBUTION

PROCUREMENT LEADER

CLIENT PARTNER

"I have been in wireless for 12 years and this is the best RFI/RFP process that I have experienced, streamlined, concise, and easy to understand."

CLIENT TITLE	INDUSTRY	RELATIONSHIP
VICE PRESIDENT, SALES	TELECOM	GLOBAL SUPPLIER

CLIENT TITLE

VICE PRESIDENT, SALES

INDUSTRY

TELECOM

PROCUREMENT LEADER

GLOBAL SUPPLIER

"They understand what you need and how you want to receive it because they've lived in your world."

CLIENT TITLE	INDUSTRY	RELATIONSHIP
SENIOR ANALYST	SPECIALIZED CONSULTING FIRM	CLIENT

CLIENT TITLE

SENIOR ANALYST

INDUSTRY

SPECIALIZED CONSULTING FIRM

PROCUREMENT LEADER

CLIENT

"Your software is great! I have been involved in many of these (e-sourcing negotiations) and in fact just finished one last week for a Fortune 20 Healthcare Company. Your software is much less complicated and more user-friendly than any of the other ones I have used."

CLIENT TITLE	INDUSTRY	RELATIONSHIP
SALES EXECUTIVE	MANUFACTURING & DISTRIBUTION	SUPPLIER

CLIENT TITLE

SALES EXECUTIVE

INDUSTRY

MANUFACTURING & DISTRIBUTION

PROCUREMENT LEADER

SUPPLIER

PROCUREMENT PERFORMANCE DASHBOARD & DECISION SUPPORT CENTER

Measure KPIs and Expand Influence with EC Insights

Do you have the necessary insights at your fingertips to adequately measure and improve upon the effectiveness of your procurement organization? How do you track your team’s activities and their ROI? Do you have a central location to gain insights from spend data, sourcing project data, contract data, or supplier data? Do you have a good handle on current spend under management with a plan in place to expand it?

EC Insights provides customized dashboards and reporting to track key insights, activities, milestones, results, benchmarks, and operational metrics.

LOOKING TO MEASURE PERFORMANCE DIFFERENTLY? EC INSIGHTS BRINGS ACTIONABLE DECISION SUPPORT DATA CONFIGURED FOR YOUR NEEDS AND ONGOING SUCCESS

EC Sourcing Group’s configurable solutions are flexible and currently serve many procurement operations leaders across industry. Retailers, food companies, healthcare organizations, education organizations, manufacturers, financial & investment companies, technology organizations, and select government contractors leverage our solutions for their needs.

WANT TO TRANSFORM BAD DATA TO INSIGHTS AND ACTION? SEE HOW EC SPEND CAN HELP THIS HAPPEN SOON

As with all of our solutions, Insights is compatible with any of our modules as well as your existing ERP, CRM, expense management, vendor management, eProcurement, transportation management, or other financial & supply chain applications which it can connect with via open API.

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Featured Resources

BLOG POST

Procurement Factors Other than Price that Impact Competitive Advantage

Procurement Factors Other than Price that Impact Competitive…

EC Sourcing Group ranks as a ‘Value’ & ‘Customer’ Leader in Latest eSourcing Benchmarking Study

eSourcing Results & Methodology Review

The Trusted Advisor

E-Book Series: Procurement Stakeholder Alignment

Digital-related transformation projects have marched up the priority list with a marked increase in departments looking to leverage advancements in technology to accelerate value.

DOWNLOAD TO LEARN MORE