Strategic RFP software and e-sourcing software solutions

EC Sourcing has the strategic sourcing solutions you’ve been looking for.

Sourcing can be highly complex, labor intensive and time consuming. If you’re spending too much time on RFP management, bid analysis spreadsheets, or the myriad of other tasks associated with sourcing, look to EC Sourcing for your strategic sourcing solution.

eRFx/eSourcing makes email based excel or word sourcing a thing of the past!

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RFP Solutions

The FlexRFP™ tool, which is our RFP management software, is a highly efficient, cutting-edge approach to traditional Strategic Sourcing. It is a collaborative, Internet based Sarbanes Oxley Compliant e-sourcing solution that allows for an organized, structured and repeatable process.

FlexRFP™ RFP Software at a glance

  • A simple yet robust solution
  • Offers comprehensive bid template possibilities:
    • TCO, formulas, etc.
    • Bid templates can be in any format and can vary by event
    • Template library makes future projects a breeze
  • Allows for quick 3 bids and a buy quote – setup and launch in 5 minutes or less.
  • Offers a full questionnaire / survey abilities with optional score carding
  • Features numerous template possibilities for rapid and efficient re-use
  • Gives you various supplier bid input controls; only receive content you want
  • Program is Excel-friendly – Upload / download thousands of items from hundreds of suppliers, etc.
  • Features soft and live auctions
  • Offers supplier and project tagging, enabling you to group information in ways that are meaningful to you, such as ‘show me all minority owned enterprises in Northern California,’ etc.
  • Allows supplier self-serve registration

FlexRFP™ Sourcing Software Benefits

  1. Hard dollar savings on an average of 18%
  2. Process Efficiency and Time Savings of 40-60%; cut project cycle times in half
  3. Process transparency
  4. Full audit and archival capabilities for SOX compliance and re-use purposes
  5. Greatly improved data collection and analysis capabilities
  6. Collaborative communications and document exchange
  7. Proactive project status monitoring and notification
  8. Familiar Microsoft Excel® like functionality on the Internet
  9. Better visibility into sourcing progress and outcomes
  10. Soft Auction™ functionality - auction benefits without doing an auction

eRFx / eSourcing puts an end to:

  • Impossible–to–find sourcing data you’ve used previously
  • Internal audits that are painful because of lack of documentation
  • Categories that do not get sourced at all


FlexQ2S™ (Quote to Specification) is ideal if you’re moving away from in-house production and toward contracting with offshore suppliers. The sourcing effort required in this case requires different functionality.

Instead of annual or multi-year contract negotiations across the marketplace of suppliers, there is now a large volume of quote requests that are sent to a known audience of trustworthy suppliers on a frequent basis

Unlike traditional sourcing, the item specifications may not be known beforehand and can be provided by the suppliers as part of their proposal. From these proposals a specification document must then be generated for accurate ordering and production – which can also change over time.

FlexQ2S™ is a collaborative, Internet based platform that:

  • Establishes a structured and consistent process that prevents incomplete quotes and specifications
  • Improves the communication and clarity of quote requests and specification changes
  • Allows visibility to historical item use, cost and vendors
  • Streamlines processes and eliminates duplicate work necessitated by re-inputing information
  • Reduces costly mistakes due to changes in specifications

FlexQ2S™ makes accessing important data easy and convenient!